Iowa 21CCLC Committees



The Iowa 21CCLC Network meet in five committees: Evaluation, Conference, Support, Communication and Family Engagement.


Iowa 21CCLC Committee Structure Guidelines
The 21CCLC grantees have the opportunity to participate in five committees that complete planning and activities for the 21CCLC Network throughout the year. Each committee is chaired by a local 21CCLC director or program staff. The committees will share out a summary of their work annually via the Impact Conference or a monthly Best Practice Webinar.

Each committee will have a Chair to direct the agenda, work and activities of the committee. Some committees may wish to have a chair and a co-chair. The IAA will still provide the conference call number to the committee chairs to utilize for their phone meetings and help facilitate parts of the process. However, the work will be more authentic and focused by having those who run programs providing the leadership, decision-making and day-to-day work of the committees via their roles as either committee chair or committee members.

Role of the committee chair:
  • Set the agenda for each committee meeting
  • Coordinate the work of the committee
  • Create a work plan for the committee based on feedback from the grantee network. This feedback, from the grantee orientation that took place on May 20, 2015, is also listed in this document
  • Select a note-taker for each committee meeting; the note-taker will be responsible for turning around notes in a period no longer than two weeks following the meeting
  • The IAA will put together e-mail contact lists for each of the committee’s members and share those contact lists with the committee chairs
  • The committee chair is encouraged to send meeting notices directly to his or her committee and copy the IAA on those notices
  • If the committee chair would like the IAA to send out the meeting notice to the committee, then the meeting notice should be received by the IAA no later than three days prior to that committee’s meeting
  • The IAA can provide Adobe Connect webinar capability for committee meetings on an as needed basis, if indicated by the committee chair at least three days prior to the meeting that is needing Adobe Connect capability
  • Participate as a working member of the committee and assist committee members in the day-to-day work required to plan the anticipated or upcoming events or activities of the committee

Role of the committee members:
  • Participate regularly in the scheduled meetings of the committee
  • Work with the committee chair in setting the work plan for the committee
  • Communicate, as needed, with the committee members and chair
  • Fully engage in the day-to-day work required to plan and carry out the anticipated or upcoming events or activities of the committee

Note: You must commit to one committee for a period of one year. At that point, your membership can be reevaluated if you have an interest in joining another committee. Members may choose to sit in on the calls of other committees and participate voluntarily.


Committee Resources:

Committee Structure Guidelines and Meeting Dates:





Template for Meeting Agendas:





Template for Meeting Notes:





Template for Work Plan:





All committees meet year-long, on a bimonthly basis via conference call (or a webinar can be scheduled if needed). All meetings are 9:00 – 10:30 a.m. CST over conference call. Check out each committee's page for a description and meeting dates.

21CCLC Committees:

Evaluation

Conference

Support

Communication

Family Engagement